In this modern era, many organizations, companies and individuals have yet to own their private collaboration space or portal to store their information in order to ease them in managing daily business activities, completing projects and organizing events. They will still depend on the traditional methods which are either via email or local file server to communicate and exchange documents.
They will have then faced the difficulties of managing the project, checking status and keeping track the progress. In addition, management personnel too will face the difficulties of knowing the inside out of the entire project. They do not have the full picture of the resource utilization and how is the progress of the project. Information seems to be invisible and appears everywhere (in mail, file server or local machine). This will result in a poor project management, high operation cost and poor resource allocation risk. If things go worst, the particular project might end up as a failure.
Here are some scenarios where the problems arise:
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