Online Collaboration Blog

Finally, the much awaited paid service is officially launched on 7-7-2008, to serve you better and faster. After a few months since the launch of our free service, we have been receiving  many requests from users worldwide on the date we are going to launch our paid service.  Now, the worries of not having enough storage or unable to invite more members are all gone with the launch of our paid service, To know more on how you can upgrade to this service or sign up as a new paid service user, please click on the link below :-

http://www.ajaxworkspace.com/paymentservice.htm

Thank you!

AjaxWorkspace always listen and response to our user need. One missing functionality has been brought up by number of users which is document version control.

Why document version control needed? This is useful for maintaining rules and policies whereby old versions of document can be kept for reference and new versions can be created for activation. For sure, only one version can be activated at any one time.

AjaxWorkspace development team already completed the functional design, and the technical design was just started. Very soon, AjaxWorkspace promise to bring this new feature to everyone of you.

Once this functionality completed, user can see additional buttons as below in the document module.

This button will only visible in the [Edit] mode, which user can be save the particular document into another new existing version.

This button will only visible in the [View] mode and only document’s owner is allow to change\activate to other document version.

Yesterday was really a great day for AjaxWorkspace because we have finally hit yet another major milestone after few weeks of hardwork. Our homepage which is www.ajaxworkspace.com has had a brand new look and security level has been implemented on tasks and documents module. So, stick with us as we will assure you more surprises in the future. AjaxWorkspace - We Team Up The World!

Thanks to all the supports given by our users worldwide, our homepage www.ajaxworkspace.com is now standing at Page Ranking 4. Hope we can get your continuos support and hope you enjoy using our service.

Recently, we are busy developing, testing and enhancing the security features which we mentioned in my last post. The release date was delay because we hope to minimize the bugs as much as possible.

Meanwhile, we also added new “who’s online” feature which allow user to view who are the members that currently online. The first big thing that we are working on is revamping our existing public website in to a more informative portal. The new portal will allow user to direct access to Corporate Workspace and Individual Workspace via single login screen. User can find out quickly what ajaxworkspace is and how it can help them in their daily work. We had also consolidated previous FAQ’s question in to a new section called “Knowledge Base”. A new support ticket system also implements to support existing user if they can’t get any help from our knowledge base. 3 types of solutions were introduced to fit everyone’s needs. Meanwhile, we are targeting to launch our paid services in June to full fill our user’s requests. The free package will still exist and free to all users. However, paid services will allow user to have more space storage and user accounts in their workspace. We will release the more details plan in the future.

Here is the sneak preview of our new portal.

Stay tune on www.ajaxworkspace.com for the coming updates!

~We Team Up The World!~

We received some feedback from users regarding security features in ajaxworkspace. We implemented simple security sicne day one AjaxWorkspace launched. This means that only workspace owner or project owner got extra rights to perform certain action like add/remove members and change prokect settings. They are no security features apply to documents, task, events and file. This means that everyone can access the project will able to access all their content. Now, users are asking more. Yes, they need to have security control over each item in documents, tasks, event, etc. 

After reviewing and proper planning, we decided to add the security features! We are now doing SIT withing our team. Hoepfully, it will be release by end of this month or latest ealry april. Stay tune! 

Our vision is to see a world which can communicate, work and collaborate in the most efficient way.  With this, it means information is stored securely in an online workspace which consists of an integrated suite of simple and easy-to-use collaboration functionalities. Information can now be available to everyone at anytime and anywhere around the world.

Changes of mindset will be the utmost preconditions for our goal to be achieved. All individuals should have the trust in online collaboration service and try to utilize the technology given to enjoy the advantage of online collaboration. We can foresee there will be challenges in building the confidence among potential beneficiaries of the security and confidentiality of their information. However, we will continue strive hard to develop the awareness or educate the potential beneficiaries of the possibilities and benefits online workspace can offer in order to make everyone stay connected.

As for the long term impact, we foresee that online collaboration will help an organization to have a healthy growth both financially and to build a great relationship among its employees, customers and partners. Besides, organizing a project will be made easier and hassle free for everyone. Here are some of the benefits: 

Students/Schools/Universities:

• Teachers in schools or universities can easily search and retrieve information since online workspace can stored all knowledge base information in a centralize manner. 
• Teachers, clubs and societies can utilize online workspace to manage and keep track of an event’s progress such as the tasks assigned and everyone will be aware of their own responsibility. 

• No more emails and verbal communications when comes to task assignment. Every task can be specifically assigned with clear description, status and history logs for tracking purpose.
• All project information, customer information, project deadlines, important dates and resource are organized and managed in one central location. 

• Employee can utilize task management module to replace their daily business activities. E.g. Employee can use Leave Application Task when apply for leave. They can submit their application online and the task will auto route to their superior for further approval. Once approved, it will auto route to HR for further processing. This can save a lot of resources and time compare to the traditional ways.
• Every formal and informal task assigned to an employee can be tracked easily via task management. All tasks assigned to the employee will be shown in their task list. They only need to response to the task once it was done. The task will then auto route to the respective user if necessary.  Other parties too can keep track of the task status easily via the online workspace.
• Information can now be shared without geographical constraints. Sharing of big file is no longer an issue as file can be shared and uploaded to the online workspace. Besides, the online workspace will now be the central location to store events, news, announcements and customer or supplier information.
• Top management can easily keep track the project status and utilization of every resource since tasks are assigned in a centralized workspace.

Our current implementation plan includes building an online collaboration workspace, called AjaxWorkspace. It is a virtual office where user can work, communicate and collaborate with their teammates to complete a task in a centralize location. Users do not need to be physically together in order to accomplish a task. It offers a bunch of collaboration tools to help users to collaborate with each other in a secured online workspace.

Current Implementation plan
The online workspace services consist of the following criteria:

• Cost effective, No Hardware or Software to Buy
• It’s a Free Services
• Rapid Setup and Deployment with no client-side implementation
• Access your data at anytime, from anywhere in the world.
• Secure and Reliable which available 24 hours a day, 7 days a week.
• Free Automatic Upgrades Services
• Interactive, fast and high usability with latest MS AJAX Framework.

Read the rest of this entry »

With reference to my previous post, “Why Collaboration is Important?”, we believe many small and mid-size companies, organizations and individuals are not aware of the benefits of online collaboration tool. Apart from this, they too are having difficulties to own enterprise collaboration software which needs high maintenance cost and expertise. Hence, a powerful yet affordable online collaboration service is the best solution to fit in their needs. Our idea is to create an online collaboration workspace which enables everyone to communicate, share information, create tasks and keep track of all the tasks’ status.

Here are our main objectives:

• To provide centralize information storage where everyone can have accessed to it at anytime around the clock and anywhere around the world.
• To improve collaboration as to avoid any information leaks and misunderstanding occurs among project team members.
• To improve and ensure a successfully delivered project with the lowest cost and greatest value.
• To simplify project management tasks and ease the task of project manager while not compromising on the quality of the project.